In the office reality, we live fast, work a lot, and often dream of a helping hand. Its digital form can be the optical character recognition (OCR) technology used in the latest SwifDoo PDF software, which allows you to move everyday work with documents to a more efficient level. OCR technology can do much more than just digitize old documents, it allows you to transform working with multiple PDF files into a truly digital experience.
SwiftDoo PDF OCR Overview
Why OCR for PDF?
Most PDFs are great for on-screen viewing, but things get a lot more difficult when you want to effectively analyze, modify, and reuse their content. The files don’t contain information about the structure of the document. This means that we don’t know from the file itself which parts are text, images, lines, or other elements.
We can’t tell what each of these elements does or how they relate to each other. This is where OCR can help with identification.
How does OCR commonly work?
Going beyond working with a PDF document as a whole or with a set of pages, OCR enables working with the content of the document. This includes text editing, full-text searching, table extraction, and document comparison. This requires a content recognition process consisting of three main stages.
First, the document pages are checked using a document analysis system, which almost literally looks at each page and examines the image to detect the smallest parts that may be separate words and characters.
The second step is to learn all the previously detected bits. OCR reads the images of each character or combination of characters, giving us digital text in the form of a code for further work.
Once the process is complete, we have information about where the texts, images, and tables are on the page, the location of table cells and separators, and other details such as how the image is separated into lines and words and where this happens on the page.
How to use OCR in SwifDoo PDF
The OCR scanning process in the SwifDoo PDF is as follows:
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Open the graphic file of the document you want to scan;
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To use the OCR function, press the “OCR” icon in the SwifDoo PDF portal. Then it will use the OCR program, a popup window will appear and set everything up as per your request, and then simply click the “Apply” button;
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Check the correctness of data obtained through the OCR process;
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Approve the OCR-scanned document in the SwifDoo PDF program.
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Thanks to the OCR function, you can easily and quickly load documents into the SwifDoo PDF editor program and convert it to an editable document and further convert PDF to other formats as well, such as PDF to DWG, PDF to HTML, etc.
Paragraph-level editing of PDFs
Editing a paragraph in an OCR-processed PDF with the SwifDoo PDF program becomes easy. The text is extracted from the PDF as it exists. OCR detects the tags that we need to know and follow to edit the entire paragraph correctly.
Digital text extracted from the PDF file itself adapts to the detected structure, allowing the user to edit the page. Because the program knows and can track the paragraph structure, text changes during editing are performed smoothly. This allows for line-to-line transitions and maintains the consistency of lines and character spacing, and the font is selected automatically.
When you finish editing, only the part that was changed will be updated in the PDF. Since the changes are made to the original document itself, everything that was not edited retains its original form.
SwiftDoo PDF OCR: Conclusion
These are just some basic examples of operations on PDF files that use SwifDoo PDF’s OCR technology or even depend on it. There are many more such applications.
Therefore, it is easy to say that using the SwifDoo PDF tool, which uses high-quality OCR, can significantly simplify everyday work with documents and make it faster and more effective, without the need for even tedious rewriting of documents that we want to work on.
